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COIOC Review Process

Once a financial or managerial interest has been disclosed, the Oversight Committee considers a number of factors to determine the seriousness of the conflict, and whether and how the conflict can be managed.

For financial disclosures for new protocols or proposals and for financial disclosures that reflect a significant change in financial interests (i.e. an increase in financial interests of at least $5000, an increase in financial involvement), you must submit the required paperwork by the COI Deadline (usually the 1st of the month) to be reviewed at the next COIOC meeting (usually the 3rd Thursday of the month).  If no additional information is required, then approvals should be processed within the next following week.  If the COIOC determines additional information is required, then the approval process will take longer.

For financial disclosures that have not experienced a significant change in financial interests (i.e. change of less than $5000, reduction in financial involvement), the review process is expedited and can take about 3 weeks from the time all the required paperwork are submitted to COI.

The COIOC advises the Vice Chancellor for Research (VCR) on the seriousness of the potential conflict and, when necessary, whether and how the conflict can be managed. Sometimes the COIOC recommends that certain actions be taken to manage the conflict of interest in order to preserve objectivity in the design, conduct or reporting of research in the form of disclosure requirements and management plans.

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